Planning an Event

The City of San Marcos has streamlined the planning process for events held in the city limits. Below are links to required permits, processes and applications, as well as resources to help you along the way. 

For more information, contact Destination Events Specialist Clancy Hardin at or 512.393.5934.

Tips for event planners

Start early. Allow yourself plenty of time to plan your event. Starting early is beneficial to any planning issues you may encounter. 

Secure a venue. Be sure to follow all the rules and requirements for the venue you hire. If you are interested in renting a City of San Marcos facility, click here for information

Make an event plan. Each applicant must provide an event plan that includes an emergency management plan, event traffic and parking plan, and a marketing plan.

Create a budget. Be sure to account for in-kind services, volunteer hours and donations if you're holding a public service or non-profit event. 

Obtain all permits and licenses. You are responsible for obtaining all permits and licenses for your event, as well as paying associated costs and fees. Remember, this includes food and alcohol permits.

Get insurance. Applicants must provide the City with a fully paid certificate of insurance, from a company licensed to conduct business in Texas, no later than 30 days prior to the event.